The route
Form 1040 (2025)| Step | Form and line | Revision checked |
|---|---|---|
| Compute the credit | Form 6765, line 30 (sole proprietor), or the K-1 amount (owner of a pass-through) | Form 6765 (Rev. December 2024) |
| Apply the limitation | Form 3800, Part III, line 1c, or line 4i for an eligible small business, then Part II, line 38 | Form 3800 (2025) |
| Claim on the return | Schedule 3 (Form 1040), line 6a, General business credit, attach Form 3800; line 8 carries to Form 1040, line 20 | Schedule 3 (Form 1040) 2025 |
| Deduct the research cost | Section 174A deduction on Schedule C, Part V, line 27a; amortized amounts on Form 4562, Part VI | Instructions for Form 4562 (2025) |
| Amend a prior year | Form 1040-X | IRS amended-return FAQ |
Steps for the preparer
- A sole proprietor attaches Form 6765 completed through line 30. A sole proprietorship is an eligible small business when average annual gross receipts for the three prior years are $50 million or less, so line 30 goes to Form 3800, Part III, line 4i. The Form 6765 guide covers each section.
- An owner of a partnership or S corporation takes the amount from Schedule K-1 (Form 1065), box 15, code M, or Schedule K-1 (Form 1120-S), box 13, code M, and enters it on Form 3800, Part III, line 1c, with the entity EIN in column (c). No Form 6765 is needed unless the individual also has research of their own.
- Passive or not. A credit from an activity the taxpayer does not materially participate in goes through Form 8582-CR first and lands in column (d). Otherwise use column (e). The Form 3800 guide covers the rest of the limitation.
- Enter Form 3800, line 38 on Schedule 3, line 6a. Line 8 of Schedule 3 carries to Form 1040, line 20.
- Report the expense. For tax years beginning after December 31, 2024, domestic research or experimental expenditures are deducted in the year paid or incurred under Section 174A, or capitalized and amortized over not less than 60 months by election. Foreign research stays under Section 174 and is amortized over 15 years. Amortized amounts are reported on Form 4562, Part VI, with 174A in column (d). Revenue Procedure 2025-28 sets out the transition choices for costs capitalized in 2022 through 2024. For a Schedule C business the current deduction is an other expense in Part V, line 27a.
Amended returns
Form 1040-XA prior-year claim is filed on Form 1040-X with the completed Form 6765 (if any), Form 3800, and Schedule 3 for that year attached. A claim on an amended return must identify each business component and the research activities performed on it, and state the total qualified wages, supplies, and contract research. A completed Form 6765 supplies the totals. Through January 10, 2027 the IRS allows 45 days to perfect a deficient claim before ruling on it. Up to three prior tax years can be claimed by amended return.
Common questions
Can a sole proprietor make the payroll tax election?
No. The election is limited to corporations, S corporations, and partnerships. A sole proprietor claims the credit against income tax through Form 3800.
Does the credit offset self-employment tax?
No. The general business credit reduces the income tax on Form 1040, line 18. Self-employment tax on Schedule 2 is not reduced.
What if the individual has no income tax this year?
The unused credit carries back one year and forward twenty. Form 3800 tracks it.
Sources
Related guides
- Form 6765Completing Form 6765, the credit form itself.
- Form 3800Where the research credit goes on Form 3800 and how it reaches the return.
- Form 1120C corporations: Schedule J, Section 174A, and Form 1120-X.
- Form 1120-SS corporations: Schedule K line 13g, K-1 box 13 code M, and the shareholder.
- Form 1065Partnerships: Schedule K line 15f, K-1 box 15 code M, and the partner.
- Form 1041Estates and trusts: Schedule G line 2b and K-1 box 13 code I.
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